Introduction
Generally, school records are documented evidence of what a school does. School records contain data and information about various aspects of the school’s operations, including data about its students, teachers, classes, facilities, finances, exam, Government schemes, scholarship etc. Based on this data school administration and department authorities regularly make decisions and plan for future. In order to make good decisions, school, department authorities and higher level administration needs information that is up-to-date, accurate and available on the fingertips.
People who are responsible for managing school processes also realize that easy and faster data accessibility is needed to improve day to day Institute processes and this is only possible when Institutes systematically maintain and use Institute records.
In the competitive era of Internal and electronic gadgets, employees and administrators have to focus on lot of routine activities and they do not want to restrict themselves to the school and office boundaries to fulfill record related activities. Rather they need some way to complete their documentation work from home or their preferable place. This is only possible when there is some facility to work from anywhere.
Therefore, thrust areas where schools must focus to improve its processes:
1. Systematic data / information management
2. Global Presence to work from anywhere
3. An effective way of communication with stakeholders
Therefore, “A Common Web Based e-Governance Platform" for Schools may help a school to handle above-mentioned thrust areas effectively.
A common online / web based platform for Education sector will cater the needs of various stakeholders including:
Students
Parents
Teachers
Principal
Joint Director
SPD
Common web based solutions will provide following facilities to Education Department:
A Common Online Platform for maintain school records
Online Services
Single Source of Authentic and Live Information
Focus on Capturing the basic transactions of the process
Generation of all desired reports on the fly & Eliminate Repetitive Processes
Stakeholders can access this platform through web portal and mobile interface. Through both the interfaces information like student profile, staff profile, school information, attendance, scholarship, scheme related data can be uploaded on data server and custom reports can be downloaded.
The main scope of work of the software includes the following points:
1) Management of Live Entities
These entities include:
i) School Details
ii) District Level Offices
iii) Regional Level Offices
iv) State Level Offices
v) State Ministry
vi) Entry Point for National Portal
2) Student Information Management System
3) School Profile Management
4) Teacher’s Information
5) Student Attendance
6) Teacher’s Attendance
7) Syllabus Tracking
8) Fund Management
9) Scholarship
10) Government Scheme
11) Career Counselling & Guidance
12) Inspection
13) Mobile Version
14) User Management
15) Audit Log
16) SMS / Email Alerts
17) Separate Login for Stakeholders
18) Dashboards
19) Data Migration / Digitization
20) Support
Other Features Required:Web based system
24x7 availability
Secure Sign In
Bi-Lingual (English & Hindi)
SMS / Email Integration
Online Help/Chat
Custom Reporting